February 23, 2026

New Features Announcement

We’ve introduced several important enhancements to strengthen procurement management and improve catalog transparency across the platform.

What’s New

1. Procurement Categories & Sub-Categories
You can now organize procurement items using structured category hierarchies. This improves reporting, approval routing, and spending analysis.

2. Product Catalog with Images
Catalog entries now support product images, making identification easier and reducing ordering errors.

3. Vendor Pricing in Product Catalog
Each product can now include vendor-specific pricing, improving price comparison and cost control.

4. Industry-Specific Fields
New tailored data fields are now available for:

• Mining & Minerals

• Biotechnology

• Higher Education

These fields ensure procurement data aligns with sector-specific requirements and compliance standards.

Why This Matters

These enhancements improve:

• Visibility into spend
• Catalog accuracy
• Vendor comparison
• Industry compliance alignment
• Procurement reporting quality

Contact us today to explore the updates or take the Test Drive at https://prapp.kaispe.com/

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Stevin Rock’s Manual Requisition Process Hindered Efficiency and Accuracy

Stevin Rock’s paper-based requisition process presented many challenges that affected operational efficiency. Employees manually filled out forms, calculated item costs, and physically sought approvals, leading to frequent errors and delays. Tracking stock availability across multiple warehouses was difficult, often resulting in miscommunication between departments and extended procurement timelines. Additionally, maintaining and retrieving records was labor-intensive, with no streamlined way to track requisition status or audit historical data. 

To address these challenges, KAISPE implemented a fully digital Request for Order (RFO) application tailored to Stevin Rock’s unique needs. The solution automated repetitive tasks. Thus, making approvals more streamlined with automated email notifications, allowing managers to approve requests directly from their inboxes. Detailed digital records ensured complete transparency, simplified audits, and improved interdepartmental communication, transforming Stevin Rock’s requisition process into a seamless and efficient operation. 

Digital Requisition Request For Order (RFO) Transforms Procurement Efficiency Through Microsoft Power Platform

KAISPE developed the Digital RFO process through their Purchase Requisition App on the Microsoft Power Platform to revolutionize Stevin Rock’s procurement processes. Leveraging Microsoft Power Automate, the app automated workflows, reducing manual interventions and ensuring a seamless purchase requisition and approval process. The integration of SharePoint enabled real-time visibility into procurement data, empowering stakeholders to make informed decisions with comprehensive insights. 

Microsoft’s robust ecosystem, including its scalable and secure cloud infrastructure, provided the foundations for building this solution. KAISPE utilized Power Platform’s low-code no-code capabilities to design and deploy a tailored solution quickly. Additionally, Microsoft’s resources and expert support ensured that the digital RFO solution aligned perfectly with Stevin Rock’s unique operational needs, significantly enhancing procurement efficiency and agility while enabling data-driven decision-making.

Stevin Rock Streamlined Procurement with an 85% Reduction in Process Time

Stevin Rock’s business has greatly improved since implementing KAISPE’s solution on the Microsoft Power Platform. With an 85% reduction in requisition and procurement process time, the company now handles requests faster and more accurately. Automated workflows ensure minimal human error, and real-time inventory visibility prevents stock shortages.  

Additionally, the digital approval process has cut approval delays by 60%, accelerating decision-making across departments and multiple sites. With easier and transparent communication between warehouse, purchasing, and procurement teams, Stevin Rock has enhanced operational efficiency, reduced bottlenecks, and improved overall productivity. This solution has positioned Stevin Rock for sustainable growth by ensuring smoother operations and more data-driven decisions. 

“Our collaboration with Microsoft enabled us to deliver a tailored solution for Stevin Rock, utilizing Microsoft Power Platform to streamline their business operations. This development significantly improved their operational efficiency and data accuracy, showcasing the power of Microsoft technologies in transforming business operations.” – Imran Mahmood, CEO 

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The manual procurement process was time-consuming and cumbersome. It involved multiple steps: paper-based requisition, approval, purchase order creation, and vendor communication. With multiple locations, the manual process became even more challenging, leading to delays in purchasing and higher operational costs. The procurement process was also prone to errors, wasting time and resources. This was when they approached KAISPE, as it has a reputation for developing innovative solutions that improve the efficiency and effectiveness of business processes.  

Overcoming these challenges: Making a Way to Success for 4Fingers 

To overcome these challenges, 4Fingers implemented the KAISPE Purchase Requisition App, a centralized procurement platform that automated many of the manual processes involved in procurement. The app allowed real-time tracking of all procurement activities, from purchase requisitions to purchase orders and delivery, enabling 4Fingers to quickly identify and resolve bottlenecks and delays. 

Solution by KAISPE: 4Fingers Sizzles with Streamlined Procurement Process 

KAISPE’s Purchase Requisition App provides a comprehensive solution to automate the procurement process. The app offers a simple and user-friendly interface for requisition creation, approval, purchase order creation, and vendor communication. The app’s customizable workflows were aligned with 4Fingers’ specific requirements, providing a tailored procurement experience. Additionally, the app’s analytics and reporting allowed 4Fingers to make data-driven decisions and identify areas for improvement. 

Implementation: 4Fingers having their all fingers free for other business areas 

After carefully evaluating various procurement software options, 4Fingers chose KAISPE‘s Purchase Requisition App. The implementation process was carried out over a few weeks, and the team at KAISPE provided extensive training and support to ensure a smooth transition. The app was customized to meet the specific needs of 4Fingers, including the integration with their existing accounting software. 

Results: 4Fingers saved 50% of their time for the procurement process 

Implementing Purchase Requisition App has significantly improved 4Fingers’ procurement process. The entire process is automated, reducing the time and effort required for procurement. The app has also enabled better vendor communication, resulting in faster and more efficient purchasing. The integration with accounting software has streamlined the entire process, resulting in better financial management. 

1. The procurement process automation has reduced the time required for procurement by 50%. The users can create and submit requisitions in minutes, and the app generates purchase orders automatically. 
2. The app has reduced the operational costs associated with procurement. The users can track the order status, resolve issues with vendors directly, and avoid the costs associated with paper-based communication. 
3. The app has enabled 4Fingers to achieve better control over their procurement process. The users can track procurement expenses, analyze spending trends, and make informed decisions. 
4. The app has enabled better communication with vendors, resulting in faster and more efficient purchasing. This has improved vendor relationships and resulted in better pricing and delivery terms. 

4Fingers is not only delicious now but also fast and efficient 

The Purchase Requisition App by KAISPE has provided an excellent solution for 4Fingers’ procurement process. With the app’s automation, the entire process has become faster, more efficient, and cost-effective. The app’s customization and integration with the existing accounting software have made the procurement process seamless, resulting in better financial management. Overall, the app has helped 4Fingers to achieve better control over their procurement process, enabling them to focus on their core business. 

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