Executive Summary
A distinguished vocational education and training institution in Western Australia, adopted KAISPE Purchase Requisition App to improve its goods procurement process. This app, built on Microsoft PowerApps, utilizes Microsoft technologies such as Power Automate and SharePoint, and has significantly enhanced customer’s purchase requisition process. The optimization of the process has resulted in heightened efficiency, improved data accuracy, and more transparent operations. Consequently, the customer achieved an 80% increase in operational productivity, along with a reduction in errors in its procurement operations.
Addressing Inefficiencies in customer’s Manual Purchase Requisition Process
The customer encountered significant inefficiencies and errors in their manual purchase requisition process, requiring an automated system for purchase data entry accuracy and streamline workflow management. This need for improvement was important to support the institution’s large operations across multiple campuses as one of Western Australia’s biggest education providers.
As one of Western Australia’s largest education and training providers, the customer came across challenges in automating their purchase requisition process. The use of manual data entry for requisitions led to frequent errors, increased time consumption, and difficulties in maintaining a reliable audit trail. Without an efficient system, the approval workflows across multiple campuses had been difficult to monitor, affecting the institution’s operations. The existing manual process hindered customer’s ability to manage requisitions timely, highlighting the need for a streamlined, automated solution that improves accuracy, reduces processing time, and enhances the overall procurement process. The Purchase Requisition App addresses these issues by offering customizable workflows, real-time monitoring, and seamless integration with existing systems, ensuring a more efficient and accurate requisition process.
KAISPE Purchase Requisition App Simplified the Procurement Process While Enhancing Internal Control
KAISPE implemented the Purchase Requisition App to streamline customer’s purchase requisition process. The Purchase Requisition App, built on Microsoft PowerApps, enhances requisition creation and approval, centralizing data in Microsoft SharePoint for easy review and approval. This integration improves efficiency, reduces errors, and provides a seamless user experience within the organization.
KAISPE addressed customer’s procurement challenges with their Purchase Requisition App, an end-to-end solution built on Microsoft PowerApps. This intuitive app enables customer’s workforce to create and approve purchase requisitions in an automated Microsoft environment. By centralizing requisition data in Microsoft SharePoint, the app allows the supply chain office to extract, review, and approve daily purchase requisition lists within a single application. The integration of Microsoft technologies, including PowerApps and SharePoint, provided a platform for ensuring data accuracy, reducing processing time, and improving overall efficiency of the workflow. KAISPE’s expertise in leveraging Microsoft resources, Power Apps and Power Automate, allowed them to provide a customized solution that met customer’s specific business needs, delivering a streamlined procurement process, and gave them greater control over their operations.
Customer Transformed Its Procurement Process by 80% with the KAISPE Purchase Requisition App
KAISPE’s Purchase Requisition App transformed customer’s manual procurement process into an efficient, automated system with the help of Microsoft Power Apps and Microsoft 365. Utilizing Microsoft Power Automate and SharePoint, it streamlined workflows, reduced errors, and enhanced control. With customizable features, Purchase Requisition tailored solutions to customer’s needs, improving transparency and operational efficiency by 80%.
KAISPE addressed customer’s procurement challenges with their Purchase Requisition App, an end-to-end solution built on Microsoft Power Apps and Power Automate. It enables customer’s workforce to automate purchase requisitions and orders, by storing required date and creating structured approvals. It supports customizable approval workflows, including hierarchical and delegation of authority (DoA) workflows, ensuring compliance with organizational policies. By centralizing requisition data in Microsoft SharePoint within the Microsoft 365 environment, the app allows the supply chain office at customer to efficiently extract, review, and process data for purchase order creation. This seamless integration enhances data accuracy, reduces processing time, and improves overall workflow efficiency.
“Implementing the KAISPE Purchase Requisition App, powered by Microsoft technologies, has greatly helped our purchase process. The seamless integration into our environment has enhanced our workflow management and increased transparency, allowing us to focus more on our core mission of providing quality education and training.” – Customer Executive
The Purchase Requisition App has become customer’s preferred solution for filing purchase requisitions, offering features like multi-currency support, approval history, and dashboard analytics. It is compatible with all devices, including iOS and Android, providing internal control over the purchasing process, preventing fraud, and creating an audit trail for transparency. With its support for both service and inventory items and a user-friendly interface, Purchase Requisition has transformed customer’s procurement process from a manual task to a streamlined digital system. Enhanced features, such as multi-site capabilities, offline connectivity, and multi-language support which helps bilingual employees, further improve operations, reduce errors, and boost workforce efficiency. By automating workflows and providing customizable solutions, Purchase Requisition App makes sure customer meets its unique business needs, optimizing procurement processes.
“Our collaboration with Microsoft enabled us to deliver a tailored solution for the customer, utilizing PowerApps and Power Automate to streamline their purchase process. This integration significantly improved their operational efficiency and data accuracy, showcasing the power of Microsoft technologies in transforming business operations.” – Imran Mahmood, CEO
About KAISPE
KAISPE is a Microsoft Partner, an ISV and Consulting Service firm with a strong focus on delivering technology solutions and services using Microsoft Azure, Power Platform, Dynamics, Oracle NetSuite, AI and SaaS application development. We have a number of products that customers all across the globe are using to digitally transform their businesses.
We aim to innovate and provide efficient solutions to our customers’ needs. Our culture is characterized by creativity, collaboration, and a constant strive for improvement.
