Stevin Rock, one of the world’s largest crushed rock producers, supplies high-quality materials to industries like construction, steel, and cement. To streamline its paper-based requisition process and improve operational efficiency, Stevin Rock partnered with KAISPE, a Microsoft Gold Partner and leading ISV. Leveraging Microsoft Power Platform, KAISPE implemented a digital requisition solution that automated workflows, minimized errors, and enhanced interdepartmental communication. As a result, Stevin Rock now enjoys a faster, error-free procurement process with improved transparency and sustainability.
Stevin Rock’s Manual Requisition Process Hindered Efficiency and Accuracy
Stevin Rock’s paper-based requisition process presented many challenges that affected operational efficiency. Employees manually filled out forms, calculated item costs, and physically sought approvals, leading to frequent errors and delays. Tracking stock availability across multiple warehouses was difficult, often resulting in miscommunication between departments and extended procurement timelines. Additionally, maintaining and retrieving records was labor-intensive, with no streamlined way to track requisition status or audit historical data.
To address these challenges, KAISPE implemented a fully digital Request for Order (RFO) application tailored to Stevin Rock’s unique needs. The solution automated repetitive tasks. Thus, making approvals more streamlined with automated email notifications, allowing managers to approve requests directly from their inboxes. Detailed digital records ensured complete transparency, simplified audits, and improved interdepartmental communication, transforming Stevin Rock’s requisition process into a seamless and efficient operation.
Digital Requisition Request For Order (RFO) Transforms Procurement Efficiency Through Microsoft Power Platform
KAISPE developed the Digital RFO process through their Purchase Requisition App on the Microsoft Power Platform to revolutionize Stevin Rock’s procurement processes. Leveraging Microsoft Power Automate, the app automated workflows, reducing manual interventions and ensuring a seamless purchase requisition and approval process. The integration of SharePoint enabled real-time visibility into procurement data, empowering stakeholders to make informed decisions with comprehensive insights.
Microsoft’s robust ecosystem, including its scalable and secure cloud infrastructure, provided the foundations for building this solution. KAISPE utilized Power Platform’s low-code no-code capabilities to design and deploy a tailored solution quickly. Additionally, Microsoft’s resources and expert support ensured that the digital RFO solution aligned perfectly with Stevin Rock’s unique operational needs, significantly enhancing procurement efficiency and agility while enabling data-driven decision-making.
Stevin Rock Streamlined Procurement with an 85% Reduction in Process Time
Stevin Rock’s business has greatly improved since implementing KAISPE’s solution on the Microsoft Power Platform. With an 85% reduction in requisition and procurement process time, the company now handles requests faster and more accurately. Automated workflows ensure minimal human error, and real-time inventory visibility prevents stock shortages.
Additionally, the digital approval process has cut approval delays by 60%, accelerating decision-making across departments and multiple sites. With easier and transparent communication between warehouse, purchasing, and procurement teams, Stevin Rock has enhanced operational efficiency, reduced bottlenecks, and improved overall productivity. This solution has positioned Stevin Rock for sustainable growth by ensuring smoother operations and more data-driven decisions.
“Our collaboration with Microsoft enabled us to deliver a tailored solution for Stevin Rock, utilizing Microsoft Power Platform to streamline their business operations. This development significantly improved their operational efficiency and data accuracy, showcasing the power of Microsoft technologies in transforming business operations.” – Imran Mahmood, CEO
